By-Laws

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Chattanooga Triathlon Club Founded in: DEC 07, 2009; last updated December 2015.

  1. Mission Statement:
    To encourage healthy lifestyles and build relationships through training and education of the sport of triathlon.
  2. Board of Directors:
    We’re all volunteers here to make your experience with the Chattanooga triathlon Club team the best and most valuable it can be. If you have any questions, comments, or feedback, please feel free to contact us at any time. (Most have photo of each member and email)
  3. Club Dues:
    3.1. New membership fee $25 for individuals and $40 for a family membership which includes triathlete children under the age of 18 at one mailing address.
    3.2. Annual renewal fee is $25 for individuals and $40 for family.
    3.3. Dues are non-refundable.
    3.4. Starting on January 1, 2015, dues are valid for one year from time of purchase. Any 2015 memberships purchased after September 28, 2014 will expire on December 31, 2015.
    3.5. Dues are subject to change by recommendation of the Treasurer and voted on by the membership.
  4. Our requirements:
    4.1. You must be a fun-loving triathlete or a non-triathlete who enjoys having fun.
    4.2. You must display ethical and honorable conduct to our members your Club, and the community.
    4.3. You must display good sportsmanship at all times.
    4.4. Members can choose their own level of involvement: participant, volunteer, or sponsor. Everyone, from serious competitor to the casual spectator, is welcome.
  5. Meetings:
    5.1. All Meetings of the Board, Officers, Directors, Committees, the Membership, or any other Regular or Special Meeting of or within the Club shall be open to any Club Member. Subject to rules of order and procedure and these by-laws, any Club Member may bring forth any Club business at any Regular Membership Meeting.
    5.2. Membership Meetings: The Club will hold Regular Membership Meetings at least once each quarter. There shall be a Regular Membership Meeting in January and in December and at least two other times as determined by the Board. The January Regular Membership Meeting shall be designated as the Annual Meeting. Other Regular Membership Meetings will be held as called by the President.
    5.3. Board Meetings: The Board shall conduct Regular Board Meetings on a monthly basis typically on the 3rd Thursday of each month, but subject to change subject to conflicts. The Secretary shall issue notices of Board Meetings in the Club newsletter and in any other appropriate manner. Any Member or invited guest may attend, but only members of the Board may make motions or vote. If necessary, Board may make use of technological solutions when scheduling constraints make
  6. Bylaws
    6.1. These Bylaws may be amended only by a majority vote of the members present at the Annual Business Meeting after notice of the proposed Bylaw change to the Club members. Notice will consist of at least the posting of the proposed changes to the Club website at least 1 week prior to the annual business meeting.
    6.2. Any Club member may propose a Bylaw change by submitting the proposed change to the Board no later than the December Board Meeting.
    6.3. The Board must either endorse or oppose the proposed change, and the Board’s position shall be included with the notice of the proposed Bylaw change.
    6.4 In addition to the Official By-Laws, the board shall keep a record of all ‘policies’ of the club and board. These rules will be published on the website for membership information. These can be modified by a majority vote at club board meetings or other situations in compliance with bylaw 5.3.
  7. BOARD OF DIRECTORS
    7.1. The Board Members
    7.1.1. President
    7.1.2. President-Elect
    7.1.3. Secretary
    7.1.4. Treasurer
    7.1.5. Sponsorship Coordinator
    7.1.6. Training Director
    7.1.7. Youth Director
    7.1.8. At-Large Board Member
    7.1.9. At-Large Board Member
    7.1.10. At-Large Board Member
    7.1.11. At-Large Board Member
    7.1.12. At-Large Board Member
    7.1.13. At-Large Board Member
    7.2. Roles and Responsibilities
    7.2.1. President
    7.2.1.1. Presides over Board meetings, business meetings, appoints needed committees and/or chairmen of committees as directed by the Board.
    7.2.1.2. Guides the members of the Board in devising and implementing goals, policies, and practices aimed at effective, coordinated pursuit of club objectives for the best interests of the club.
    7.2.1.3. The President is spokesperson for the club in public and makes presentations.
    7.2.1.4. Issues call for special meetings when necessary.
    7.2.1.5. Interfaces with USAT or other sport sanctioning bodies.
    7.2.1.6. Signs all official legal documents of the organization with Board approval.
    7.2.1.7. Under the by-laws of the club, the President is a non-voting moderator at all meetings except;
    7.2.1.7.1. If the President’s vote would break a tie vote
    7.2.1.7.2. If the President’s vote would create a tie vote
    7.2.1.7.3. If the vote is taken by ballot
    7.2.1.8. Maintains the order of the meeting in a fair and impartial manner.
    7.2.1.9. The President is responsible for protecting the rights of all members.
    7.2.1.10. The President will not serve consecutive terms unless the President-Elect is unable to succeed the President’s duties during the following calendar year.  The duration of the President’s term is one year.
    7.2.2. President-Elect
    7.2.2.1.  Assumes the office of President upon the completion of the incumbent President’s term.
    7.2.2.2. Shall preside at board and/or business meetings in the absence of the President.
    7.2.2.3. Assumes the office of President in the event the President is unable or unwilling to fulfill his or her term.
    7.2.2.4. Takes specific assignments and duties from the President.
    7.2.2.5. Access to Club’s bank accounts in the event Treasurer cannot serve duties.
    7.2.2.6. The duration of the President-Elect’s term is one year. The President-Elect will typically serve one term only and will assume the President’s duties the following calendar year.
    7.2.2.7  Accepts and processes new applications, renewals, and resignations of all members.7.2.3. Treasurer
    7.2.3.1. Administer all financial duties, including but not limited to:
    7.2.3.2. Regular financial reporting, including at least the following:
    7.2.3.3. Income Statement;
    7.2.3.4. Balance Sheet;
    7.2.3.5. Outstanding Invoices;
    7.2.3.6. Expenditures Detail;
    7.2.3.7. Deposits Detail;
    7.2.3.8. Special financial reports as requested by the president or board;
    7.2.3.9. Maintain check register and reconcile monthly;
    7.2.3.10. Payment of all obligations of the CTriC;
    7.2.3.11. Collection of all debts owed to CTriC, including Membership dues.
    7.2.3.12. Maintain possession of the checkbook;
    7.2.3.13. In cooperation with the Vice President, keep the official CTriC Membership list;
    7.2.3.14. File all necessary Forms with the IRS;
    7.2.3.15. Present an appropriate operating budget to the Planning Committee for inclusion in each One-year Planning Report.
    7.2.3.16. The Treasurer shall be responsible for ensuring that all expenditures are valid and appropriate and shall set up and maintain a system to accomplish this goal. At a minimum, the Treasurer is required to have some documented or verbal verification for all debts, obligations and expenditures of the CTriC before paying them.
    7.2.3.17. The purpose of this provision is to prohibit the payment of bills and other obligations without first verifying that the obligation is a valid obligation of the CTriC.
    7.2.3.18. Must notify the board members when paying an expense over $300.7.2.4. Secretary
    7.2.4.1. Record Minutes at all Meetings;
    7.2.4.2. Keep a file of all Minutes;
    7.2.4.3. Offer guidance on points of order and procedure during Meetings;
    7.2.4.4. Determine and decide issues of quorum;
    7.2.4.5. Accept assignments of correspondence and keeping of records from the President;
    7.2.4.6. Manages all correspondence for the organization, including club email newsletter
    7.2.4.7. Keeps all of the official books and supplies needed for Board meetings.
    7.2.4.8. Maintains current copy of the club bylaws.7.2.5. Sponsorship Coordinator:
    7.2.5.1. Work with local, regional and national organizations for club sponsorship
    7.2.5.2. Meet with sponsors throughout the year to foster those relationships
    7.2.5.3. Delegate responsibilities and maintain contact with sponsors, regardless of who the primary contact is

    7.2.6. Training Director:
    7.2.6.1. Create a schedule of training activities
    7.2.6.2. Provide training partners for all levels
    7.2.6.3. Provide routes or maps in local area

    7.2.6.4. Manage club’s online training forum

    7.2.7. Youth Director:

    7.2.7.1. Manage club’s Youth committee.
    7.2.7.2. Design opportunities and ideas to engage and educate youth in the sport of triathlon.

    7.2.7.3. Liaise with local youth races to provide Club support.
    7.2.8. At-Large Board Member:
    7.2.8.1. Participate in club board meetings by providing input and critique of club business
    7.2.8.2. As needed, assist BOD members with Roles and Responsibilities
    7.2.8.3. As needed, take responsibility for club functions, tasks, Ad-hoc committees, etc not called out in specific BOD Roles and Responsibilities.

    1. ELECTION of the BOARD of DIRECTORS

    8.1. General Info for Board Members:
    8.1.1. Board membership is open to anyone who has completed a current application for Membership, has timely paid the appropriate dues, and remains in good standing.
    8.1.2. All Board Members must be able to attend 8 regular board meetings.
    8.1.3. All Board Members must live within the local Area.
    8.1.4. No Board Member will be financially compensated.

    8.2. Nominations for the (13) Board of Directors
    8.2.1. A volunteer nominating committee will be formed at membership meeting to present a slate of candidates for the open BOD and presented to the general membership.
    8.2.2. Additional nominations for board members will be taken from the floor during the membership meeting.
    8.2.3. Nominations will be taken by email after announcement meeting and accepted up to start of meeting prior to election. After the club meeting prior to the election the nominations will be closed and the ballot announced
    8.2.4 Nominations can only be made by current Club members.

    8.3. Elections
    8.3.1. Voting will be by ballot for the open BOD positions by title at the general membership meeting preceding the annual business meeting.
    8.3.2. The Ballot is to be prepared by the secretary.
    8.3.3. Results of the elections will be counted and documented by two members of the general membership selected by the presiding officer.
    8.3.4. In the event of a tie, the top two candidates will have a re-vote by ballot.
    8.3.5. In the event of a second tie, the membership can choose by a show of hands to:
    8.3.5.1. Continue voting by ballot until the tie is broken.
    8.3.5.2. Or choose to have the presiding officer break the tie.
    8.3.6. The results will be announced before the meeting is adjourned and posted on the CtriC web site.

    9.Terms
    9.1. All Board members shall serve two-year terms, with the exception President and President-Elect, which shall each be one year terms.
    9.2. All board positions other than President and President-Elect have unlimited terms.
    9.3. Official duties shall begin on the 1st Board meeting after the election and end at the 1st Board meeting after the end of the calendar year of that director’s term.
    9.4. For transition, all reports and records, etc. must be submitted in written form, typed or in legible long hand to the incoming board member.
    9.5. Vacancies: If any office becomes vacant prior to the end of the term of that office, the President shall nominate a qualified Club member to hold the office until the end of the term. The Board shall appoint or reject the nominee by simple majority.

    1. Failure to perform:
      10.1. Removal of Board Members: Any board member may be removed from failure to perform the duties by a vote of two-thirds of the remaining board members.
      10.2. Failure to attend Meetings: Failure to attend three or more consecutive Regular Board Meetings or to attend any four Regular Board Meetings in any one-year period shall constitute failure to perform. Any Officer or Director subject to such a presumption should consider voluntarily removing himself or herself from office in order to allow a suitable replacement.

    11. Financial Controls:
    11.1. No club member or board member shall spend in excess of $75 of club funds without prior approval of the board by majority vote of the board at club board meetings or other situations in compliance with bylaw 5.3.

    1. Mission Statement:
    To encourage healthy lifestyles and build relationships through training and education of the sport of triathlon.

    2. Board of Directors:
    We’re all volunteers here to make your experience with the Chattanooga triathlon Club team the best and most valuable it can be. If you have any questions, comments, or feedback, please feel free to contact us at any time. (Most have photo of each member and email)

    3. Club Dues:
    3.1. New membership fee $25 for individuals and $40 for a family membership which includes triathlete children under the age of 18 at one mailing address.
    3.2. Annual renewal fee is $25 for individuals and $40 for family.
    3.3. Dues are non-refundable.
    3.4. Starting on January 1, 2015, dues are valid for one year from time of purchase.  Any annual memberships purchased after September 28, 2014 will expire on December 31, 2015.
    3.5. Dues are subject to change by recommendation of the Treasurer and voted on by the membership.

    4. Our requirements:
    4.1. You must be a fun-loving triathlete or a non-triathlete who enjoys having fun.
    4.2. You must display ethical and honorable conduct to our members your Club, and the community.
    4.3. You must display good sportsmanship at all times.
    4.4. Members can choose their own level of involvement: participant, volunteer, or sponsor. Everyone, from serious competitor to the casual spectator, is welcome.

    5. Meetings:
    5.1. All Meetings of the Board, Officers, Directors, Committees, the Membership, or any other Regular or Special Meeting of or within the CriC shall be open to any CTriC Member. Subject to rules of order and procedure and these by-laws, any CTriC Member may bring forth any CTriC business at any Regular Membership Meeting.
    5.2. Membership Meetings:  The CTriC will hold Regular Membership Meetings at least once each quarter. There shall be a Regular Membership Meeting in January and in December and at least two other times as determined by the Board. The January Regular Membership Meeting shall be designated as the Annual Meeting. Other Regular Membership Meetings will be held as called by the President.
    5.3. Board Meetings:  The Board shall conduct Regular Board Meetings on a monthly basis  typically on the 3rd Thursday of each month, but subject to change subject to conflicts. The Secretary shall issue notices of Board Meetings in the CTriC newsletter and in any other appropriate manner. Any Member or invited guest may attend, but only members of the Board may make motions or vote.  If necessary, Board may make use of technological solutions when scheduling constraints make

    6. Bylaws
    6.1. These Bylaws may be amended only by a majority vote of the members present at the Annual Business Meeting after notice of the proposed Bylaw change to the CTriC members. Notice will consist of at least the posting of the proposed changes to the CTriC website at least 1 week prior to the annual business meeting.
    6.2. Any CTriC member may propose a Bylaw change by submitting the proposed change to the Board no later than the December Board Meeting.
    6.3. The Board must either endorse or oppose the proposed change, and the Board’s position shall be included with the notice of the proposed Bylaw change.
    6.4 In addition to the Official By-Laws, the board shall keep a record of all ‘policies’ of the club and board. These rules will be published on the website for membership information. These can be modified by a majority vote at club board meetings or other situations in compliance with bylaw 5.3.

    7. BOARD OF DIRECTORS
    7.1. The Board Members
    7.1.1. President
    7.1.2. Vice President
    7.1.3. Secretary
    7.1.4. Treasurer
    7.1.5. Sponsorship Coordinator
    7.1.6. Training Director
    7.1.7. Youth Director
    7.1.8. At-Large Board Member
    7.1.9. At-Large Board Member
    7.1.10. At-Large Board Member
    7.1.11. At-Large Board Member
    7.1.12. At-Large Board Member
    7.1.13. At-Large Board Member

    7.2. Roles and Responsibilites
    7.2.1. President
    7.2.1.1. Presides over Board meetings, business meetings, appoints needed committees and/or chairmen of committees as directed by the Board.
    7.2.1.2. Guides the members of the Board in devising and implementing goals, policies, and practices aimed at effective, coordinated pursuit of club objectives for the best interests of the club.
    7.2.1.3. The President is spokesperson for the club in public and makes presentations.
    7.2.1.4. Issues call for special meetings when necessary.
    7.2.1.5. Interfaces with USAT or other sport sanctioning bodies.
    7.2.1.6. Signs all official legal documents of the organization with Board approval.
    7.2.1.7. Under the by-laws of the club, the President is a non-voting moderator at all meetings except;
    7.2.1.7.1. If the President’s vote would break a tie vote
    7.2.1.7.2. If the President’s vote would create a tie vote
    7.2.1.7.3. If the vote is taken by ballot
    7.2.1.8. Maintains the order of the meeting in a fair and impartial manner.
    7.2.1.9. The President is responsible for protecting the rights of all members.
    7.2.1.10. The President cannot serve more than two consecutive terms.

    7.2.2. Vice President
    7.2.2.1. Chairman of membership committee.
    7.2.2.2. Shall preside at board and/or business meetings in the absence of the President.
    7.2.2.3. Accepts and processes new applications, renewals, and resignations of all members.

    7.2.3. Treasurer
    7.2.3.1. Administer all financial duties, including but not limited to:
    7.2.3.2. Regular financial reporting, including at least the following:
    7.2.3.3. Income Statement;
    7.2.3.4. Balance Sheet;
    7.2.3.5. Outstanding Invoices;
    7.2.3.6. Expenditures Detail;
    7.2.3.7. Deposits Detail;
    7.2.3.8. Special financial reports as requested by the president or board;
    7.2.3.9. Maintain check register and reconcile monthly;
    7.2.3.10. Payment of all obligations of the CTriC;
    7.2.3.11. Collection of all debts owed to CTriC, including Membership dues.
    7.2.3.12. Maintain possession of the checkbook;
    7.2.3.13. In cooperation with the Vice President, keep the official CTriC Membership list;
    7.2.3.14. File all necessary Forms with the IRS;
    7.2.3.15. Present an appropriate operating budget to the Planning Committee for inclusion in each One-year Planning Report.
    7.2.3.16. The Treasurer shall be responsible for ensuring that all expenditures are valid and appropriate and shall set up and maintain a system to accomplish this goal. At a minimum, the Treasurer is required to have some documented or verbal verification for all debts, obligations and expenditures of the CTriC before paying them.
    7.2.3.17. The purpose of this provision is to prohibit the payment of bills and other obligations without first verifying that the obligation is a valid obligation of the CTriC.
    7.2.3.18. Must notify the board members when paying expenses out of $300.

    7.2.4. Secretary
    7.2.4.1. Record Minutes at all Meetings;
    7.2.4.2. Keep a file of all Minutes;
    7.2.4.3. Offer guidance on points of order and procedure during Meetings;
    7.2.4.4. Determine and decide issues of quorum;
    7.2.4.5. Accept assignments of correspondence and keeping of records from the President;
    7.2.4.6. Handles all correspondence for the organization.
    7.2.4.7. Keeps all of the official books and supplies needed for the meeting.
    7.2.4.8. Maintains current copy of the club bylaws.

    7.2.5. Sponsorship Coordinator:
    7.2.5.1. Work with local, regional and national organizations for club sponsorship
    7.2.5.2. Meet with sponsors throughout the year to foster those relationships
    7.2.5.3. Delegate responsibilities and maintain contact with sponsors, regardless of who the primary contact is

    7.2.6. Training Director:
    7.2.6.1. Create a schedule of  Weekly training
    7.2.6.2. Provide training partners for all levels
    7.2.6.3. Provide  routes or maps in local area

    7.2.7. Youth Director:

    7.2.8. At-Large Board Member:
    7.2.8.1. Participate in club board meetings by providing input and critique of club business
    7.2.8.2. As needed, assist BOD members with Roles and Responsibilities
    7.2.8.3. As needed, take responsibility for club functions, tasks, Ad-hoc committees, etc not called out in specific BOD Roles and Responsibilities

    8. ELECTION of the BOARD of DIRECTORS

    8.1. General Info for Board Members:
    8.1.1. Board membership is open to anyone who has completed a current application for Membership, has timely paid the appropriate dues, and remains in good standing.
    8.1.2. All Board Members must be able to attend 8 regular board meetings.
    8.1.3. All Board Members must live within the local Area.
    8.1.4. No Board Member will be financially compensated.

    8.2. Nominations for the (13) Board of Directors
    8.2.1. A volunteer nominating committee will be formed at membership meeting to present a slate of candidates for the  open BOD and presented to the general membership.
    8.2.2. Additional nominations for board members will be taken from the floor during the membership meeting.
    8.2.3. Nominations will be taken by email after announcement meeting and accepted up to start of meeting prior to election.  After the club meeting prior to the election the nominations will be closed and the ballot announced
    8.2.4. Nominations can only be made by current C-Tri-C members.

    8.3. Elections
    8.3.1. Voting will be by ballot for the open BOD positions by title at the general membership meeting preceeding the annual business meeting.
    8.3.2. The Ballot is to be prepared by the secretary.
    8.3.3. Results of the elections will be counted and documented by two members of the general membership selected by the presiding officer.
    8.3.4. In the event of a tie, the top two candidates will have a re-vote by ballot.
    8.3.5. In the event of a second tie, the membership can choose by a show of hands to:
    8.3.5.1. Continue voting by ballot until the tie is broken.
    8.3.5.2. Or choose to have the presiding officer break the tie.
    8.3.6. The results will be announced before the meeting is adjourned and posted on the CtriC web site.

    9.Terms
    9.1. All Board members shall serve two year terms.
    9.2. The President shall not serve more than 2 consecutive terms.
    9.3. The President and Vice President shall serve staggered terms.
    9.4. All other board positions have unlimited terms.
    9.5. Official duties will begin after the 1st annual meeting after the election The term of office for each Board Member shall run from the end of the first Annual Meeting after election to the end of the third Annual Meeting after election.
    9.6. For transition, all reports and records, etc. must be submitted in written form, typed or in legible long hand to the incoming board member.
    9.7. Vacancies :  If any office becomes vacant prior to the end of the term of that office, the President shall nominate a qualified CTriC member to hold the office until the end of the term, The Board shall appoint or reject the nominee by simple majority.

    10. Failure to perform:
    10.1. Removal of Board Members:  Any board member may be removed from failure to perform the duties by a  vote of two-thirds of the Directors.
    10.2. Removal of Directors :  Any Director may be removed from office for failure to perform the duties of office by a vote of two-thirds of the Officers.
    10.3. Failure to attend Meetings : Failure to attend three or more consecutive Regular Board Meetings or to attend any four Regular Board Meetings in any one-year period shall constitute failure to perform. Any Officer or Director subject to such a presumption should consider voluntarily removing himself or herself from office in order to allow a suitable replacement.

    11. Financial Controls:
    11.1. No club member or board member shall spend in excess of $75 of club funds without prior approval of the board by majority vote of the board at club board meetings or other situations in compliance with bylaw 5.3.